Administrative Assistant

The Administrative Assistant, provides basic accounting, administrative support, and property management duties. Specific responsibilities include: • Answer and route incoming calls including recording maintenance issues from tenants • Receive customer payments and enter into QuickBooks • Collection calls to customers and file evictions at local Magistrates office when necessary • Assist with payroll & billing preparation including new hire paperwork is completed. • Conduct weekly timesheet collection and review for accuracy. o Distribution of paychecks. o Present checks to be signed by authorized personnel • Enter all invoices received by mail, email, and fax, and vendor statements in Quickbooks • Incoming and outgoing mail and deliveries • Assists with office maintenance, programs and special projects as directed • Tax filings (monthly, quarterly) • Year-end reports for taxes i.e print out all reports required to file taxes • Assist and conduct rental property showings and processing rental applications • Reconciliation of all accounts using QuickBooks • General reporting and reconciliation of petty cash and review of checking accounts • Complete and submit cash flow report to owner • Go to bank to make deposits • Communicate with vendors i.e. request missing invoices, report errors Knowledge, Skills, and Abilities: • Proficient in MS Office • Outstanding verbal and written communication skills • Outstanding phone and customer service skills • Proven ability to perform a diverse array of functions • Proven ability to multi-task • Ability to manage priorities and tasks

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